Tax Treatment of Direct Primary Care
This may be one of the most confusing topics encountered by DPC physicians, patients, and employers. DPC practices face detailed questions about these topics from employers, patients, accountants, attorneys, and policy makers. Hopefully these explanations will be useful. Remember that while Dr. Eskew is a licensed physician, attorney (member of the Kentucky Bar), and accounting major, he does not spend most of his time on tax issues and this discussion should not be deemed official tax advice.
The "Gap Plan" Logic
While the Affordable Care Act and many states contain language expressly stating that DPC is NOT insurance, the folks in treasury continue to maintain the argument that when an individual patient purchases a DPC plan he has bought a type of "gap" insurance. Following their faulty logic further, they conclude that the purchase of this second "gap" plan means that the individual is no longer eligible to use or contribute to a health savings account because the addition of the "gap" product means that the individual no longer has a qualifying high deducible health plan (which is what made him HSA eligible in the first place). This letter sent to the IRS by Senator Murray, Senator Cantwell, and Congressman McDermott referenced the DPC provision of the ACA (section 1301(a)(3)) - stating that DPC was not an insurance plan. They argued that section 223(c) of the Internal Revenue Code should be updated to reflect that DPC medical homes are not a type of "health plan" and that periodic fee payments to primary care physicians should be recognized as a "qualified medical expense" under section 213(d) of the Internal Revenue Code. In this response from Commissioner Koskinen, the IRS declined to decide whether periodic fees might be a qualified medical expense under 213(d), but did make it clear that they view DPC as a second health plan under section 223(c)(1)(A)(ii). For DPC periodic fees to not be viewed as a second plan, it would need to be considered disregarded coverage under section 223(c)(1)(B) or be designed so that it exclusively covered preventive care. For those planning to get creative with the exclusively preventive care exception, note that the IRS defines preventive care in a narrow manner. You might also consider the narrowness of this preventive exception as contemplated by Sullivan Benefits as well.
The DPC Coalition has been fighting this issue for years and sought to educate the IRS so that a helpful clarification could be made. Rather than changing their policy to be consistent with other federal and state laws, the IRS has stated that if we want this corrected, we must "pass a bill." Here is a link to SB 1989, which was drafted in part to resolve this issue.
The "Qualifying Medical Expense" Debate
Assuming the IRS decided that DPC was not an unlawful second "gap" plan, meaning that an individual with a DPC plan was now eligible to contribute to an HSA, the second question is whether DPC periodic fees qualify as medical expense. (I would point out that there is no debate about itemized fees qualifying as medical expenses - such as cash prices for lab testing, pathology, various itemized procedures, etc.) To answer this question one must try to interpret IRS Publication 502 Medical and Dental Expenses. "Medical expenses are the costs of diagnosis, cure, mitigation, treatment, or prevention of disease, and the costs for treatments affecting any part or function of the body. These expenses include payments for legal medical services rendered by physicians, surgeons, dentists, and other medical practitioners. They include the costs of equipment, supplies, and diagnostic devices needed for these purposes. Medical care expenses must be primarily to alleviate or prevent a physical or mental defect or illness. They don't include expenses that are merely beneficial to general health, such as vitamins or a vacation."
Can a Patient Pay for DPC with HSA dollars?
Not if you are billing on an exclusively periodic fee basis! See the discussion above. DPC physicians should not state without reservation that an HSA can be used to pay routine periodic fees - this is tantamount to aggressive tax advice from someone unqualified to give it (a physician rather than a personal accountant or attorney). The patient has the legal risk in this scenario - not your medical practice. Taking on your own legal risk is one thing, but offloading it onto patients is something else entirely. Many small practices have a "don't ask, don't tell" approach, and this is acceptable. Taking the effort to structure your DPC arrangement to be HSA deductible requires you to consider three options (none of these legal theories have been litigated either):
Structure the DPC plan so that it is considered disregarded coverage under section 223(c)(1)(B) (this is not my favorite option),
Design the plan so that it exclusively covered preventive care (per the IRS's narrow definition) (this is also not a good option), or
Structure the DPC plan so that it mirrors the 90 day global surgery fee program, whereby at the initial visit the patient is charged (technically in a fee for service manner) on the first day, and the following ninety days of ongoing care for issues discussed during this initial visit are then included without additional charge (the best option). This solves both the "gap plan" and "qualifying medical expense" problems simultaneously.
Can a Patient Pay for DPC with HRA or FSA dollars?
This remains a debated issue, but usually the conclusion is "yes." Hopefully the following resources are helpful. Flexible Spending Accounts (aka Section 125 Cafeteria Plans) may qualify (one group's opinion of eligible expenses, note "boutique") Theoretically DPC should qualify if structured properly. In other words, the practice would want to bill in arrears, focus on preventive nature, consider itemized statement of preventive services, etc. Here is one group's example of a Healthcare Qualifying Expenses Table. This likely turns on an Internal Revenue Code Section 213(d) analysis as well - a yet to be decided issue. Winning this argument might also get DPC in the preferred "disregarded coverage" category under section 223(c)(1)(B) as discussed above.
If an employer is especially fearful then the easy solution is to simply pay for DPC with post-tax dollars. DPC is a low budget item (unlike the rest of healthcare) so the lost tax savings are minimal compared with the rest of the health plan design.
Can an Employer Pay for DPC for its Employees?
Yes! This answer is a resounding yes for large employers that elect to self insure with stop loss (generally those with fifty or more employees). For other employers the answer is more complicated.
If the employer does not provide a qualified plan for its employees (regardless of whether it has 50+ or less than 50 full time equivalent employees), then according to the IRS providing only DPC would be "an arrangement (that) fails to satisfy the market reforms and may be subject to a $100/day excise tax per applicable employee (which is $36,500 per year, per employee) under section 4980D of the Internal Revenue Code." However, an employer payment plan "generally does not include an arrangement under which an employee may have an after-tax amount applied toward health coverage or take that amount in cash compensation." The most likely scenario for DPC practices is that you are approached by a employer of less than 50 employees that wants to sponsor DPC. This employer was not required to buy insurance for its employees, but now does not want to be subject to a $100 per day fine per employee. Fortunately this $100 per day fine is now nothing more than a theoretical problem.
On Dec 8, 2016 with the passage of H.R. 34: 21st Century Cures Act the potential for a $100 per day fine for the less than fifty employers desiring to pay for DPC services with pretax dollars has largely been eliminated. See for yourself by reading the language under Title XVIII Other Provisions Sec 18001 titled "Exception from group health plan requirements for qualified small employer health reimbursement arrangements." The most important subsection reads as follows:
"An arrangement is described in this subparagraph if—
(i)such arrangement is funded solely by an eligible employer and no salary reduction contributions may be made under such arrangement,
(ii)such arrangement provides, after the employee provides proof of coverage, for the payment of, or reimbursement of, an eligible employee for expenses for medical care (as defined in section 213(d)) incurred by the eligible employee or the eligible employee’s family members (as determined under the terms of the arrangement), and
(iii)the amount of payments and reimbursements described in clause (ii) for any year do not exceed $4,950 ($10,000 in the case of an arrangement that also provides for payments or reimbursements for family members of the employee)."
Almost any method of structuring the payment arrangement will now permit you to avoid the fine. The old method was to make sure the employer paid the DPC fees with after tax dollars, and of course gave the employees the option to take cash rather than enroll in the DPC practice. Historically we could also make the odd argument that technically the IRS claims that DPC fees are not currently an eligible 213(d) expense. With the passage of the CURES Act neither of these designs or arguments are necessary. As long as the arrangement is funded solely by the employer for 213(d) expenses and it costs less than $4,950 per individual or $10,000 per family per year then we do not have a problem. As readers can realize - for this particular issue - the only way the small business faces a fine is if the DPC practice is charging a monthly membership fee greater than $412.50 per month. Whether the IRS deemed it a 213(d) expense or not makes no difference in the final outcome - no $100 per employee per day fine would apply in either circumstance.
If the employer does provide a qualified plan, either through the purchase of a traditional plan or via a self insured / stop loss policy, then the employer may also purchase DPC for its employees without concern for the $100 daily fine. For more introductory information see this IRS discussion of Employer Health Care Arrangements. Additional FAQs from the Department of Labor are answered here.
Those readers that want to dig into the details should also review IRS Notice 2013-54 and IRS Notice 2015-17 (especially Questions 4 and 5). These complicated discussions are difficult even for attorneys and accountants. I will attempt to summarize my reading. If you are dealing with an employer (likely fewer than 50 employees) that does not want to be stuck with the $100 per employee per day fine, you will need to argue that the employer's decision to purchase DPC for its employees does NOT amount to a "Health Reimbursement Arrangement." The IRS says that a HRA is "an arrangement that is funded solely by an employer and that reimburses an employee for medical care expenses as defined under Code section 213(d)." At this stage, you could launch two potential defenses: 1) structure the DPC arrangement such that each individual patient must pay part of the monthly fee so that the employer is not "solely" funding the arrangement, or 2) you could (ironically) argue that DPC is not a recognized medical care expense under section 213(d).
Those reading this page closely would note that the IRS has yet to firmly decide whether DPC periodic fees are an expense under 213(d). In terms of our HSA argument (discussed above) this is harmful since patients could not pay for DPC periodic fees with HSA dollars, but in terms of the HRA argument here it could be helpful because it could help the employer avoid this large fine. Are you confused yet? The safest and easiest way to avoid the $100 per day fine is probably to make the purchase of DPC a post-tax option as contemplated in Question #4 of Notice 2015-17 and mentioned above.
Large Employer Concerns?
Do on-site or near-site DPC clinics qualify as "employee welfare benefit plans" (see the full definition below) pursuant to 29 U.S. Code § 1002 (the referenced term "medical care" is defined here)? Yes - if DPC is paid for with pretax dollars it will be considered a benefit plan by the IRS the employer will need to include these details in their form 5500. Even if your DPC clinic is on-site it will not fit within the on-site clinic exception described in the US Code section above for the form 5500. DPC services are too broad in scope to qualify for this exception that is intended for mere band-aid stations. If the patient were to lose his job and wish to remain with the practice then he would be able to do this (at least for a limited time period) pursuant to COBRA requirements. Two helpful resources: this FAQ from the International Foundation of Employee Benefit Plans & also McDermott, Will, & Emery On-Site Medical Guidelines.
Employee Welfare Benefit Plan defined = “any plan, fund, or program which was heretofore or is hereafter established or maintained by an employer or by an employee organization, or by both, to the extent that such plan, fund, or program was established or is maintained for the purpose of providing for its participants or their beneficiaries, through the purchase of insurance or otherwise, (A) medical, surgical, or hospital care or benefits, or benefits in the event of sickness, accident, disability, death or unemployment, or vacation benefits, apprenticeship or other training programs, or day care centers, scholarship funds, or prepaid legal services, or (B) any benefit described in section 302(c) of the Labor Management Relations Act, 1947 (other than pensions on retirement or death, and insurance to provide such pensions). (Emphasis supplied.)” Section 3(1) of ERISA, 29 U.S.C. §1002(1).
Does the Fiduciary Duty Rule apply to DPC? Yes, since DPC is a type of benefit plan then employers and their consultants will want to be able to demonstrate they were careful with the plan dollars. I cannot think of a better way to ensure that plan assets are carefully spent throughout the healthcare system than asking employees to be members of a DPC practice focused on price transparency. Please note that the fiduciary duty rule in no way requires the submission of claims data from the DPC practice. Downstream savings can be used to demonstrate the value of the DPC practice without requiring coding or quality metrics from the DPC practice.
For more information on this topic please see “Understanding Your Fiduciary Responsibilities Under a Group Health Plan” from the US Department of Labor. Note that the language on page 6 under “Monitoring A Service Provider” is vague and could be accomplished in many ways without detailed ghost claiming to mirror the inefficient third party payment system.
“An employer should establish and follow a formal review process at reasonable intervals to decide if it wants to continue using the current service providers or look for replacements. When monitoring service providers, actions to ensure they are performing the agreed-upon services include:
Reviewing the service providers’ performance;
Reading any reports they provide;
Checking actual fees charged;
Asking about policies and practices (such as a TPA’s claims processing systems);
Ensuring that plan records are properly maintained; and
Following up on participant complaints.”
Here is another review from Sullivan Benefits.
The Short Answers:
- If the employer has less than fifty employees, then almost any plan design will do unless you are charging individuals more than $412.50 per month. If the employer is nervous about all this tax research or attorney fees associated with the investigation, then the simplest answer is to avoid any potential IRS dispute is to pay for the monthly DPC fee with post-tax dollars.
- If the patient has an HSA plan and wants to both maintain this HSA (continue to contribute to it) and use the HSA to pay for medical services, then the safest answer is to charge them on a cash-pay fee for service basis (ideally in a manner and amounts that would lead to approximately the same charges you would expect with your periodic fees).
Federal Legislative Efforts:
Regulatory Interpretation - Multiple groups have made efforts to educate the IRS into offering a different position. The IRS has formally replied on at least two indications indicating that we would need to "pass a bill" if we wanted our patients to safely fund and use HSAs for DPC.
- June 17, 2014 Letter to IRS from Sen Cantwell, Sen Murray, and Rep McDermott
- June 30, 2014 Response from IRS (John Koskinen)
- April 17, 2018 Second letter to IRS from Sen Cruz and Sen Johnson
- May 15, 2018 Response from IRS (Drew Maloney)
All Efforts should currently be steered toward gaining cosponsors of the House and Senate versions of the Primary Care Enhancement Act (SB 1358 and HR 360). This is a bipartisan bill. Support from members of the House Ways and Means Committee and Senate Finance Committee are especially helpful at increasing the chance of passage this year. We would like for you to ask your Senators and Representatives to cosponsor the bill. We anticipate that the Joint Committee on Tax and the Congressional Budget Office will "score" it at zero - meaning that the expectation is no cost to the federal government as predicted by this memorandum from Don Moran of the Moran Company dated March 13, 2018.